---
title: "Meeting Notes Transcription"
description: "The Meeting Notes Transcription feature automatically captures, transcribes, and organizes your calls so you never have to scramble to write things down. When you record a meeting using the desktop..."
last_updated: "2026-10-15T18:58:52.455425+00:00"
canonical_url: "https://docs.calendar0.app/guide/core-features/meeting-notes-transcription"
---

## Overview

The Meeting Notes Transcription feature automatically captures, transcribes, and organizes your calls so you never have to scramble to write things down. When you record a meeting using the desktop app, the software captures both your microphone and the call audio. Once you hang up, it generates an automated, speaker-attributed transcript alongside an AI-processed summary, structured topic sections, and actionable task items.

---

## Recording and Creating Meeting Notes

You can record live meetings or manage your meeting notes directly from the desktop or web interface. 

1. **Start the call:** Open your meeting link from the desktop app's menu bar or system tray reminder.
2. **Record the meeting:** Press **Record** when the call starts. The app captures your microphone audio and the call's sound.
3. **Review the output:** Shortly after you hang up, the app processes the recording and populates your meeting page with a summary, action items, and a full transcript.

> [!NOTE]
> Recording and automated AI notes require a paid plan. You can view all your past recorded calls by visiting the **Meetings** page in your dashboard.

---

## Automated Speaker Transcriptions

### Understanding the Transcript View
The transcript view preserves the verbatim conversation while cleaning up punctuation, capitalization, and filler words (such as "um" or "like"). 

### Speaker Diarization and Attribution
The software separates conversation turns by speaker and timestamp. In one-to-one calls, participants are automatically recognized. For group calls, you can view color-coded speaker dots and easily rename generic labels (like "Participant 2") to match actual attendees.

### Transcript Search and Navigation
The transcript view features an integrated search bar that helps you find specific terms across long conversations:
- Type a keyword to highlight all matching occurrences in the transcript.
- Use the `Enter` key (or `Shift + Enter`) to jump forward and backward through search results.
- The active search match automatically centers on your screen as you navigate.

---

## Editing Rich Notes and AI Summaries

Every meeting note comes with a clean, structured workspace split into AI-generated insights and your own private notes.

```mermaid
flowchart TD
    A[Meeting Ends] --> B[Audio Processed]
    B --> C[AI Generates Summary & Transcript]
    C --> D[Review AI Notes & Action Items]
    D --> E[Edit or Add Private Notes]
```

- **AI Notes:** Automatically created summaries grouped by topic, featuring key points, decisions, and follow-ups.
- **Private Notes:** A dedicated space below the AI summary where you can type your own notes freely. Your edits save automatically as you type.

> [!TIP]
> If you make changes to a note while offline or across multiple tabs, the system uses optimistic concurrency control to prevent you from accidentally overwriting newer changes.

---

## Tracking Action Items

### Action Items Overview
Action items are automatically extracted from your meeting conversations and displayed in an interactive checklist block at the top of your notes page.

### Managing Action Items
- **Check off tasks:** Click the circular checkbox next to any action item to mark it as complete. Completed items move to the bottom and strike through.
- **Assign owners:** Click the assignee badge next to an item to open a roster picker. You can assign tasks directly to meeting attendees or the meeting organizer.
- **Add or edit items:** Click the **+ Add** button to create new custom action items, or hover over an existing item to edit its title and details or delete it.

---

## Summary of Meeting Note Features

| Feature | Description |
| :--- | :--- |
| **Audio Recording** | Captures microphone and call audio on Mac and Windows. |
| **Speaker Labels** | Automatically separates speaker turns with timestamps and color-coding. |
| **AI Summaries** | Generates concise markdown summaries organized by topic. |
| **Action Items** | Automatically extracts tasks with assignees and completion checkboxes. |
| **Meeting Search** | Searches across every recorded call, summary, and transcript. |

## Related

- [Organizing Meeting Notes](https://docs.calendar0.app/guide/how-to-guides/organizing-meeting-notes)
- [Managing Calendar Events](https://docs.calendar0.app/guide/core-features/managing-calendar-events)


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