Overview
Customizing your availability allows you to control when people can book meetings with you across all your scheduling links. You can define your weekly working hours, configure buffer times between calls to prevent back-to-back fatigue, and schedule vacation or away periods when no bookings should be accepted.
Configuring Weekly Working Hours
Your weekly hours define the standard times you are available for bookings on each day of the week.
- Go to your Preferences or open the When section on any scheduling link editor.
- Under Working hours, use the drop-down menus or presets (such as 9 to 5 or 8 to 6) to set your start and end times.
- Toggle individual days of the week on or off. Turning a day on automatically applies your standard working hours to that day.
- Select your primary Timezone. Working hours are interpreted in this timezone, while guests automatically see available times converted to their own local time.
Tip
New scheduling links automatically inherit your default working hours and timezone, making it quick to set up new meeting types.
Setting Buffer Times Between Calls
Buffer times add mandatory breaks before or after your scheduled meetings, ensuring you have time to take notes, rest, or transition between appointments.
- Open the scheduling link you want to update and go to the When section.
- Locate the Break after each meeting setting.
- Choose a buffer duration from the available options: 0 minutes, 5 minutes, 10 minutes, 15 minutes, or 30 minutes.
Supported buffer durations: 0, 5, 10, 15, 30 (in minutes).
Scheduling Away and Vacation Periods
Managing Your Time Off
When you take time off, you can set away periods that block bookings across every scheduling link on your account.
Adding an Away Period
- Navigate to the Availability page in your dashboard.
- Under the Away section, click Add away period.
- Use the range calendar to pick your start and end dates.
- (Optional) Add a personal note explaining your absence.
- (Optional) Toggle Shown to guests on if you want visitors to see your note on the calendar when they attempt to book during your time away.
- Click save to apply the period.
Important
Away periods are enforced globally across every scheduling link you own. Overlapping away periods are automatically prevented to keep your calendar schedule clean and unambiguous. You can save up to 50 active or past away periods on your account.
Removing an Away Period
- Navigate to the Availability page in your dashboard.
- Locate the away period you wish to remove in the list.
- Click the trash icon next to the entry to delete it immediately and reopen those dates for booking.
Summary of Configuration Options
| Feature | Where to Configure | Options / Values |
|---|---|---|
| Working Hours | Preferences / Link Editor | Start and end hours (0–23), Presets (9-17, 8-18) |
| Timezone | Preferences / Link Editor | Global list of standard world timezones |
| Buffer Times | Link Editor (When) | 0, 5, 10, 15, 30 minutes |
| Minimum Notice | Link Editor (When) | 0, 60, 120, 240, 1440, 2880 (in minutes) |
| Scheduling Window | Link Editor (When) | Start bounds (0, 1, 2, 3, 7 days), End bounds (7, 14, 30, 60, 90 days) |
| Away Periods | Availability Page | Custom calendar date ranges with optional public notes |